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Document Management

HYLAND SOFTWARE OnBase

OnBase is a fully integrated enterprise content management (ECM) software suite used by more than 8,000 mid-tier and Global 2000 enterprises to capture, route, manage, share and archive high volumes of corporate information critical to business operations, audits and customer service. Eliminating low-value manual tasks through core OnBase functionality such as document imaging, workflow and COLD/ERM and making all content instantly available from a single, easy-to-use interface increases employee productivity and operational efficiency. OnBase complements its ECM functionality with expertise in specific industry solutions and back office operations.

OnBase enterprise content management software customers experience the following benefits:

  • Lower operating costs resulting from reducing overhead needed to support physical documents and reducing the labor required to complete critical business processes
  • Greater collaboration fostered by simultaneous, secure, real-time access to content regardless of users' locations
  • Reduced cycle times when the delays and inefficiencies of manual processes are eliminated, resulting in competitive advantage when securing new business, collecting early pay vendor discounts and lowering the per-unit costs of providing superior products and services
  • Improved customer service by empowering customer service representatives to resolve issues on the first call with the most accurate and timely data or cost effectively provide customer self-service with secure Web-based access to important documents
  • Better support for governance, risk and compliance initiatives by enabling secure access to content, standardized business practices and retention of content based on internal policies, quality assurance standards or regulations

Blue Technologies is an authorized Hyland Software Reseller, with a Diamond Support level classification. Hyland Software backs up our partners with technical training and customer support that industry analyst’s rate among the very best in the ECM industry.

Integrating OnBase with Your Existing Business Applications

OnBase is designed to complement existing IT investments and reduce IT complexity by acting as an extension of existing business applications. Whether your organization relies on a tier one application across the enterprise, a niche solution specific to your industry or a combination of many software applications, OnBase features an array of options to content- and workflow-enable your existing IT investments by linking transactional business documents to them.

OnBase supports integration with products from:

The OnBase Application Enabler™ rapidly integrates OnBase with text-based, Java™, Windows®, Web-based and host applications without the need for custom coding. Easily configured and rapidly deployable, Application Enabler has been used to integrate OnBase with hundreds of line-of-business applications to reduce labor associated with indexing and retrieval, automate the creation of template-based documents and trigger automated workflows.

Dedicated integrations exist for a number of industry leaders, such as Microsoft, SAP and ESRI®. These thoroughly tested modules offer reliable solutions for combining data-centric applications with transactional content that drives processes. In addition, OnBase has a number of technology partners offering products that can be used in conjunction with OnBase for an end-to-end solution.

Hyland Software has developed a set of Web Services that will process requests for documents to be stored or retrieved and process workflow execution requests. The Hyland Web Services software development kit (SDK) for .NET allows object-oriented programming without requiring knowledge of technologies such as XML or SOAP. The Hyland Web Services SDK for Java™ includes a JAR file that enables object-oriented programming in Java using Java objects without requiring knowledge of theOnBase XML structure or SOAP. This extends OnBase access and interoperability to the majority of current computing platforms.

OnBase also features a rich set of application programming interfaces (APIs) to facilitate more complex integrations with enterprise, Web and legacy applications. OnBase APIs enable remote or local applications to interact with the OnBase content repository and Workflow using standard COM, DCOM, HTTP and SOAP protocols.

 

PRISM DocRecord

PRISM DocRecords is a powerful, electronic document management software that was designed to capture, organize, categorize, index, and search and retrieve information as needed.

Overview
PRISM DocRecord is an electronic document management software that can help you manage information more quickly and cost-effectively, saving time and effort by capturing information seamlessly from anywhere on your network. It watches network folders and queues, integrates with other enterprise applications, and permits you to drag-and-drop files from desktop to system.

You can count on PRISM DocRecord to track the history of changes made to the document while keeping all iterations on file. Know exactly who checked out a document, when the document was checked out and keep a running history of all changes made to that document.

  • Custom categories and indexes can be created based on the needs of your workflow and there's no limit to the number of categories or indexes in your system.
  • You can group files based on projects, work processes, or document type to streamline filing and expedite retrieval.
  • Images can be scanned and converted via OCR for keyword-search and side-by-side thumbnail viewing allows files to be quickly compared and selected.
  • Documents can be converted, annotated, enhanced, revised with mark-up corrections, viewed in over 200 file formats and stored in common formats.
  • Files can be easily stored and accessed; eliminating lost or misplaced documents, reducing storage costs, and providing a ready disaster recovery system.

 

PRISM DocSystem

PRISM DocSystem is a rules-based solution for automated document management of your distributed printing, departmental workflow and file and image processing.

Overview
PRISM DocSystem is designed to provide automated document management for a broad range of tasks including print distribution to best-match devices, file converting and encrypting, document review, revision and approval, even image processing and file formatting according to rules you specify.

You can count on Konica Minolta to provide rules-based automated document management that will enable you to set your own parameters for custom automation that fits your application.

  • Distributed printing can maximize the efficiency of your MFP devices, with rules based on file size, print time, date, author, color, or special needs.
  • Documents and print jobs can be processed with file conversion, compression, encryption, watermarks and page deletion or insertion.
  • Document revisions can be routed electronically and tracked through the process of review, mark-up, changes, approvals and signatures.
  • Text can be changed, images can be adjusted, information can be inserted or deleted, files can be moved or renamed, directories can be adjusted and much more.

 

FileBound On-Site

A document management solution that addresses critical business needs and eliminates soft cost expenditures for organizations of all sizes. The challenge today is implementing seamless solutions that find, control, optimize and protect information created from many sources in different formats. FileBound addresses a range of user needs and offers broad functionality, including secure access, workflow and document archiving. Only FileBound offers unlimited user licensing, allowing you to adopt the solution across your entire organization.

Document Management is a critical technology that helps companies manage important files, in addition to scanned images. Document management systems should be able to handle electronic information, including Microsoft Office documents, Adobe documents as well as hundreds of other document types. In addition, a document management system handles other unstructured information, such as faxes, photographs, XML components, video clips, podcasts, hand-written notes and e-mail messages.

Features:

  • Gain control, manage and distribute document images seamlessly with all existing digital content.
  • Streamline business processes throughout the organization using our affordable workflow module.
  • Eliminate preprinted forms and provide web access to critical forms to all employees, customers and vendors.
  • Integrate their core line of business applications to the documents and content that support them.
  • Maintain regulatory compliance through secure management and tracking of information access.
  • Outsource their document management needs via FileBound On-Demand.
  • Quickly implement their document management strategy with FileBound Express.

 

FileBound On-Demand

Allows you to enjoy all the advantages of a complete document management system without the upfront capital investment of an installed solution. You get all the benefits of a unified, scalable solution without the high costs, risks and complexity normally associated with document management software. Every aspect of the FileBound On-Demand solution was designed to enable rapid end-user adoption and results. With its intuitive web interface, this low cost solution is simple to learn and use. FileBound On-Demand is immediately productive and profitable. Subscribing to FileBound On-Demand provides access to our back-up/redundant infrastructure and our technical support staff. The FileBound Data Center is co-located within a carrier class facility with access to multiple telecom carriers, redundant power sources and world-class security.

Imagine your critical corporate documents, secure and accessible from anywhere in the world. Start using the power of the Internet to drive your document management strategy today.

Features:

  • Track the location of paper files. Record check in-check out activity, perform physical audits, notify users of pending requests and manage requests for files stored off-site.
  • Scan paper documents in order to create digital images. Index the images using OCR, barcode recognition or data entry.
  • Store any digital file seamlessly in a system folder along with paper locations, microfilm locations; scanned paper documents and system generated electronic forms.
  • Retrieve any record by a database query that points to all the associated information for that record.
  • Reproduce the information stored for any record via printers, fax, e-mail or self-executable CD.
  • Create Workflows that can streamline and reengineer work processes.
  • Generate and manage Electronic Forms to eliminate the cost of preprinted forms and automate the filing process.

 

FileBound On-Demand Document Management Solution

Records and information within an organization can take various forms including computer-generated files, paper files, microfilm or digital images, Microsoft documents; FileBound On-Demand provides the solution to seamlessly manage them all. FileBound On-Demand is an integrated records management system that bridges the gap between digital content and paper documents. Within FileBound On-Demand, you can also configure automated business process workflows and generate reports that allow you to develop systematic audit procedures, manage information processes and comply with government regulations.

 

FileBound Express

FileBound Express provides everything you need right in the box. Simply plug the Express appliance into your network and instantly begin realizing the benefits of your own full-featured Document Management Solution.

Our intuitive startup wizard guides you through the initial configuration process so that the system is setup to specifically meet your unique needs.

FileBound Express provides all the tools you need to scan paper documents, import images from your office copier, and save electronic documents from Microsoft Word or other applications.

FileBound Express delivers instant results for the following applications:

  • Accounting
  • Human Resources
  • Student Records
  • Medical Records
  • Client Files
  • Government Records
  • Or any document intensive application

FileBound Express delivers on the promises of document security, control, and access without the technical complexity and cost typically associated with Document Management Solutions.

Features:

  • Document Integrity – Documents properly stored in FileBound Express can never be misfiled or lost and eliminates the cost and lost productivity associated with finding them.
  • Document Security – Documents stored in FileBound Express can have security policies applied to them so that sensitive information can be protected.
  • Document Access – FileBound Express is an inherently multi-user system and provides distributed access to documents any time you need them right at the user’s desktop.
  • Document Archiving – FileBound Express makes it easy to setup processes for archiving documents based on predetermined criteria.
  • Disaster Recovery – FileBound Express makes it easy to create and maintain backup copies of critical business documents thereby providing quick recovery in the event of a natural disaster.
  • Regulatory Compliance – FileBound Express provides the functionality to address the legal requirements to protect private information and documents.

FileBound Express specifications:

  • Pre-installed with FileBound Document Management Software.
  • Easy to install plug and play network appliance.
  • Connects to any corporate network with an ethernet cable.
  • Provides 10 concurrent user access, with unlimited logins.
  • 2 million document storage license.
  • Automatic scheduled backups.
  • 10 Pre-configured applications with easy setup configuration wizard.

 

eCopy

An open, flexible solution that converts information on paper into secure digital documents that keep pace with high-speed Internet-based workflow.

Overview
eCopy rapidly integrates paper-based documents into your existing business processes and enterprise applications. With eCopy, you can easily access, modify, distribute and share information faster and better than by using costly overnight couriers or sending faxes that can’t match the quality of your original.

By providing a standard document capture platform that combines the power of bizhub™ multifunctional performance with the speed of instantaneous Email and network fax, ECopy has helped thousands of organizations reduce costs and improve operational efficiency.

  • Makes electronic document distribution immediately accessible to virtually every office worker.
  • Lets you scan paper documents into electronic format for integration into the applications that run and support your business.
  • Eliminates the need to fill out labels, stuff envelopes and rush to meet outgoing messenger pickup deadlines for overnight delivery.
  • Replaces time-consuming, low-quality fax transmissions -- and does away with the process of entering paper-based data into enterprise content management systems.

 

AnyDoc®

Overview
Automated Document, Data Capture & Classification
Our suite of products eliminates the need to manually enter the valuable data off the millions of paper documents – forms, invoices, remittances, and more – received daily at organizations worldwide.

AnyDoc Software offers:

  • Scanning software
  • Forms processing and OCR software
  • Document classification software
  • Workflow development platform

AnyDoc®INVOICE™: AnyDocINVOICE automates the capture of accounts payable (AP) invoice data for entry into your financial and ERP systems. Purchase order numbers, line-item descriptions and charges, terms, taxes and more can all be accurately captured and verified. As a result, payment approvals and accounting reports move more quickly throughout your organization.

AnyDoc®REMIT™: AnyDocREMIT automatically captures and processes your critical data from remittances, reducing the amount of manual data entry and verification required. You’ll see lower labor costs, increased data accuracy and improved productivity. AnyDocREMIT can eliminate the bottlenecks and the impact of unpredictable float times that occur in a manual processing system.

AnyDoc®EOB™: AnyDocEOB automatically extracts data from complex Explanation of Benefits (EOB) forms, including patient names, account numbers, services dates, procedure codes, line-item details, individual claim and EOB total financial data, and much more. Accurate data and snippet images of patient records are then ready for delivery into patient accounting and document management systems.

AnyDoc®CLAIM™: Every healthcare payer deals with complex claim forms, like HCFA/CMS 1500s and UB04s. AnyDocCLAIM automates the capture and processing of claim data, which dramatically improves processing speed, lowers costs and frees employees to focus on higher value-added work. And you’ll have data accuracy you can count on.

AnyDoc®CLASSIFY™: With AnyDocCLASSIFY, powered by Infinworx™, you can automatically sort and route all of your documents – quickly and easily. Simply scan your documents, and AnyDocCLASSIFY automatically recognizes the document type and creates document sets (all pages related to a single document), then routes them wherever they need to go – including OCR for AnyDoc®, the award-winning solution for document and data capture.

AnyDoc®Patient Records™ minimizes labor costs, incorrectly sorted documents and more by replacing manual document processing with automation. Quickly, easily and automatically identify, sort, index and capture information from a variety of patient records.

AnyDoc®MORTGAGE™ automatically captures critical loan information and transfers it into your mortgage processing system quickly and with greater accuracy. You’ll be able to increase productivity and reduce labor costs when you minimize the need for manual data entry and pre-sorting.

OCR for AnyDoc®: Anywhere your business uses paper documents is a good place for OCR for AnyDoc. Thousands of companies worldwide rely on OCR for AnyDoc to capture and process data from business documents—and with good reason. The software virtually eliminates manual data entry, a process that drains profit and productivity.

AnyDoc®CAPTUREit™: With AnyDocCAPTUREit, you can capture and deliver document images from anywhere in the world, eliminating the postage and long-distance phone charges associated with faxing documents. Whether you need to capture just a few documents and email them on-the-fly, or perform full batch scanning, CAPTUREit is ideal for creating clean PDF, JPEG or TIFF document images.

AnyDoc®EXCHANGEit™: AnyDocEXCHANGEit is the ideal tool for moving OCR for AnyDoc data files and document images to industry-standard destinations. Through a drag-and-drop interface, you can bridge incompatible formats, transfer files on-the-fly or schedule transport during business downtime.

AnyDoc®MANAGEit™: AnyDocMANAGEit helps you optimize your OCR for AnyDoc workflow with tools to look deep into your data capture and processing operation. Whether your environment is local or global, you can track and report on data to create more efficient, effective and predictable processes.

 

Planet Press

Planet Press Suite is a simple, comprehensive solution for transactional and promotional documents with variable content. Variable database printing from Konica Minolta will help you increase workflow efficiency while cutting costs.

Overview
PlanetPress Suite is a powerful, variable database printing software that lets you replace pre-printed forms running on legacy and impact printing equipment. Since it's from Konica Minolta you know you can count on a user-friendly interface that allows simple drag-and-drop importing of variable database information.

  • Wizards let you include data driven barcodes and business graphs and you can print, archive, Email and fax simultaneously and automatically with no change to your host system.
  • PlanetPress Suite powers up your Konica Minolta printers for printing a wide variety of applications across all industries: one-to-one marketing, multi-part business forms, billing and statements, green-bar reports, grade reports, barcode printing, high-speed mail merge jobs and more.
  • A modular variable database printing system that gives you all the working tools you need at a price you can afford.
  • Documents can be designed to output what you need, where you need it and in any format your application requires.
  • PlanetPress Suite in action: you can print an invoice and a personalized cover letter at sales headquarters, add accounting copy from your accounts receivable department, generate a packing slip and shipping label at your warehouse and send an Email confirming the order -- all from the same data stream you currently use to print invoices.

 

Print Shop Mail

An ideal variable-data solution for personalized letters, brochures, order forms, direct-mail campaigns, serialized and one-to-one mailings that communicate more effectively.

Overview
PrintShop Mail can process variable data into any kind of print job, merging database information into your document layout to create customized mailings. Integrating quickly and easily with any major design package, PrintShop Mail is extremely simple to use.

PrintShop Mail also allows you to create separate layout and database designs -- and by storing layout and images on your printer RAM, you can print at the full rated speed of any Konica Minolta PostScript printer/copier.

  • Efficiently customizes form letters, direct mail pieces, sales flyers and price lists for a consistent graphic feel on all your business communications and marketing materials.
  • Lets you create separate layout and database designs before they are integrated into your print document output.
  • Saves time and cost by maximizing throughput -- eliminating the need to RIP each graphic and layout for every page you print.
  • Compatible with both PC and Mac computers as well as all color and B&W PostScript printers.
  • Provides drag-and-drop functionality, instant preview of completed documents before printing, allows fast reprinting and remote printing

 

PageScope Net Care Device Manager

A simple, powerful enterprise solution that lets administrators manage an entire fleet of multifunctional printer/copier devices from a single point.

Overview
Building on the previous version of PageScope Net Care, Device Manager is a simple, powerful enterprise solution that lets administrators manage an entire fleet of MFP's from a centralized server. Device Manager is not a requirement for the Enterprise Suite but it gives IT administrators the ability to manage their entire fleet of MFP's and users from a centralized location from a single console. Net Care Device Manager is designed to run on the "Core" of the PageScope Enterprise Suite server utilizing Microsoft SQL server. The new version will include all the same powerful features of previous versions but will now support up to 2000 MFP on a single server.

  • Network administrators will save time and effort by working within a familiar desktop PC environment.
  • Automatically locates all NON-Konica Minolta devices and detects attributes including but not limited to machine status and total meter count.
  • Combines both Konica Minolta bizhub devices and NON Konica Minolta devices from other manufacturers in a single interface for simple management.
  • Can provide email notifications whenever an error occurs or supplies are low.
  • Allows Administrators create a "Template" of network settings to be applied to one or multiple bizhubs on the network. As new machines are added the network settings can be pushed out.

 

Printgroove

Printgroove gives you a scalable, modular solution for total production control from 24/7 web-based job submission, through automated job ticketing and quoting, to print queue management, online proofing, device status monitoring, finishing, shipping and billing.

Overview
In light production printing, CRD and small to mid-size print shop applications, Printgroove software is the key to greater output power and increased satisfaction for customers and corporate clients. It can accept input and it can be configured to fit your workflow like a glove, handling rising traffic volume and accommodating as many printing steps and stations as your business processes demand.

You can count on Konica Minolta and Printgroove to increase workflow efficiencies using a modular structure that gives you total flexibility. Modules work together seamlessly to save time, reduce costs, keep jobs moving and increase profitability at as little as one-third the price of competitive print management software.

  • Printgroove Serve: Lets customers contact your print shop 24/7 to initiate jobs, set job requirements and track order status via the Internet or corporate Intranet using standard web browsers.
  • Printgroove Guide: Runs your print floor with automated efficiency managing job ticketing, monitoring device status in real time, and creating seamless workflow with expandability to handle quoting, billing and invoice tracking.
  • Printgroove Queue: Optimizes print production performance by managing print queues, assigning jobs to "best match" printers, linking up to 10 bizhub PRO devices for system-wide productivity, even monitoring consumables.
  • Printgroove Ready: To automate the make ready process with easy-to-use interface for previewing jobs before you print, modifying or touching-up scan data, handling imposition, tab sheets, header/footer and more.

 

Print Manager Plus

Use Print Manager Plus to Audit, Track, Secure, and Control your print infrastructure. Full Print Management has never been easier to achieve with this software, and no more wasted budget resulting from uncontrolled and irresponsible printing. Full compliancy for HIPAA, Sarbanes-Oxley, and Data Protection Acts.

Overview
How much are you spending on printing? How many printers does your enterprise own? How many pages are printed each day? Do you have employees using expensive color printers for everything they print? Try to add up the cost of paper, toner, ink cartridges, maintenance, equipment wear and tear and you begin to get the picture!

  • Reduces Printing by 50% or more.
  • Tracks printing from any Operating System.
  • Printing Verification Pop-Up.
  • More than 150 built in Reports, Graphs and Statements.

Features

  • Print Manager Plus Academic Edition Track, Control, Quota, and Restrict Student printing across your network. Academic Pricing available for K12, Higher Education and Non-Profit.
  • Print Manager Plus Client Billing & Authentication Authenticate and Manage Clients, Accounts, Matter Codes, and Users for Billing and Charge back purposes.
  • Print Manager Plus Library Edition Monitor, Hold, and Complete Payment in one easy click. Use the web based release station interface to release a patron's print job from your computer lab. No Hardware, No Cash Machines, and No Hassle!
  • Print Manager Plus Network Enterprise Edition Manage Users, Groups, OUs, Printers, and Print Traffic over your network and have full control of your corporate, government, and SMB environment.
  • Print Manager Plus Traveling Edition Manage new prospects by giving them full Printer Inventory and Print Traffic results on any size network. This traveling license of Print Manager Plus allows for up to 3 months of print traffic numbers per client.
  • Print Manager Plus Release Station This complete web based Release Station allows Administrators and Users to fully release print jobs with an Active Directory login, Pay for Printing through PayPal, or just release jobs at the printer for full HIPAA compliancy.
  • Print Queue Manager Automatically Control and Manage print jobs and print queues from one central Administrative Client. Set rules for Load Balancing, Disaster Recovery, and Print Broadcasting. Remotely Control all live print traffic on an entire enterprise!

 

Equitrac

The Equitrac Professional Solutions Suite offers advanced document accounting for multiple networked devices -- to capture, allocate and accurately bill your document output.

Overview
Equitrac believes that effective document accounting is key to controlling overhead and increasing productivity. With the new integrated solution offerings for Equitrac Office and Equitrac Express using the Konica Minolta exclusive bEST technology, all document accounting and Follow-You printing can now be completed directly from the MFP control panel.

You can count on Konica Minolta to help your business take control of document accounting with Equitrac. It has the ability to track and manage output from your Konica Minolta bizhub and other multifunctional devices and offers the following features:

  • Direct integration with your existing IT infrastructure, including support for multiple print workflows, database types, operating systems and user identification methods.
  • Automatic exception notification with fully integrated web-based editing for call accounting and other disbursements.
  • Equitrac Legal Solution and Call Accounting with VOIP Integration can identify, price and record every call.
  • Equitrac Office 4 helps businesses reduce print waste, control costs, and direct output to the most efficient print devices with enterprise-level security and convenience.
  • Integrated solution offerings for Equitrac Office and Equitrac Express
  • Equitrac Express 4 provides advanced document management for colleges, universities, K-through-12 schools and libraries.

 

Print Audit

Overview
Print Audit 6 enables organizations worldwide to significantly lower the cost and environmental impact of printing.

The suite is comprised of three components called Analysis, Rules and Recovery. These components can be purchased in a variety of configurations depending on the needs of your organization.

Analysis
Print Audit lets organizations significantly reduce costs by holding users or employees accountable for every document that they produce.

Rules
Print Audit Rules allows companies to cut printing expenses by redirecting jobs, enforcing printing limits and controlling color usage.

Recovery
Companies that are failing to recover their printing and photocopying costs are losing thousands a month in potential revenue.

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