Executive Administrative Assistant

Blue Technologies is seeking an Executive Secretary to support and execute front office business initiatives. In this role, you will be an interdepartmental liaison to ensure effective communication throughout Blue Technologies.  You will provide support for the organization’s day-to-day operations of the company and work directly with our executive team.

Responsibilities

  • Work directly with VP of Sales to assist in organization and process improvement
  • Serve as Administrative Assistant to President as needed including holiday cards / gifts, written communication, charitable contributions, and special assignments
  • Assist CFO with projects related to financials
  • Serve as project manager with contractors and realtors regarding the leases, remodeling, and upgrade of current / new facilities
  • Host company events / trips (I.e., company picnic, holiday party and shopping spree)
  • Act as corporate legal liaison between President, CFO and legal counsel
  • Execute corporate communications as directed by president or other executive team members to managers and employees
  • Support the Executive Team
  • Create topic list for the meetings
  • Attend meetings and track minutes
  • Document follow up initiatives and those assigned
  • Share meeting minutes with the Team with assignments
  • Execute any personally assigned duties from the meeting

Qualifications

  • 3-5 years supporting executive staff
  • Excellent written and verbal communication
  • Experience planning and executing company events, parties, and company travel
  • Microsoft Excel experience strongly preferred
  • Must be highly organized and detail oriented
  • Takes initiative to contribute new ideas and process improvements
Apply to Blue Technologies